Technology has long played a critical role in the work of accountants. Some of the oldest relics of human civilization dating back more than 7,000 years ...
Cut Down Costs – Not Trees!
"Going Green" saves money and is good for the environment. Without getting too preachy, here are four ways to lower your paper, ink, toner, and disposal costs as it relates to printing.
- Printing emails is usually a waste of time. Same applies to almost every other document you receive that is already in electronic format. If you have a digital copy of the document, why do you need a printed version?
- If you must print, preview your documents before printing to save time and money. According to Dan Costa from PC World, the average employee prints 1,410 wasted pages per year. Printing from an email or a website is especially problematic since oddly formatted blank pages and advertising stream out at the end of every print job. To easily identify and remove unwanted pages from your printouts, try the free GreenPrint software package or get the ad-free version for $35.00. GreenPrint installs itself as your default printer. At print time, Greenprint gives you the chance to edit out the junk pages and forces your printer into "duplex" (it will prints on both sides if supported) before sending on to your regular printer. Download a free copy from GreenPrint's website.
- Print to PDF: PDF has become the universal portable document format. Everybody has Adobe's PDF reader now so use it! Quickbooks, Peachtree and most other accounting programs support output to PDF of invoices, statements, etc, so give it a try and save even more over time. We went paperless on all client correspondence last year including invoices, statements, and contracts. The change was very well received.
- Faxing is simply old fashioned and expensive in comparison to email; you save on paper and telco costs while showing the recipient your consideration of their costs associated with printing and processing the inbound fax. Productivity goes up without having to deal with busy signals, paper jams or failed attempts and the quality is higher.
About Brent Whitfield
Brent Whitfield is CEO of DCG Technical Solutions, Inc., which provides IT Support in the Los Angeles area since 1993. DCG exists to help our clients choose, implement, and manage IT and cloud solutions that are cost effective and reliable. DCG's pro-active approach to IT is ideally suited for companies who depend on reliable IT infrastructure, but don't want to spend a lot of money to keep it that way. DCG was recognized among the Top 10 Fastest Growing MSPs in North America by MSP Mentor. Brent has been featured in Fast Company, CNBC, Network Computing, Reuters, and Yahoo Business.